Communication is a key part of any digital change, and if handled behind closed doors it can often miss the mark. Traditional print organization FA Davis took on successful change across different business areas to achieve its goals using censhare.

Educational Publisher Takes on Change for Streamlined Operations

Managing change is one of the most fundamental – and difficult – jobs for any company’s leadership team. We all know the challenges of making decisions by committee. Too many cooks spoil the broth and all that. So, an effective way of getting a new project off the ground is to get a core team of essential staff spanning a variety of relevant departments together and collaborating, to evaluate, develop, and get it underway.

But, if handled behind closed doors, the seemingly sudden arrival of one or more new systems or software implementations across the organization can be ill-received, with employees feeling ignored, unheard, and under-valued. Or worse, finding that the new technology is not actually helping them in their day to day as it was intended, as after all, their opinions and insights were not asked for.

Communication of an impending new system and its benefits to individual teams and departments is therefore a key part of any digital change within an organization, with the request for feedback from teams on these proposed benefits of almost equal importance.

Managing Digital Change & Employee Needs

Such was the challenge faced by medical publisher, FA Davis . A traditional print organizaion based in Philadelphia of some 140 years’ standing, over time the company has built a certain way of doing things. It is also in an industry that is also fairly traditional and so exposure to change and agile ways of working has been, arguably, limited.

This didn’t put off Cindy Breuninger, Director of Content Solutions at the company. In 2014, it was looking for a way to streamline it content and publishing operations, getting on top of of its artwork resources, its storage, rights management, and workflows. And so the need for a Digital Asset Management (DAM) was established.

Setting Up for Success

The company began the process with a small project team, which included Breuninger, to seek out potential vendors, asses and then employ them – the result of which was bringing censhare into the business.

censhare is designed to be used across businesses by people in a range of functions, not just by a core team tasked with overseeing one side of a content operation. For it to be fully effective, it should to be used to its full effect, let alone be used well. People have favorite ways of doing things and asking them to change those ways can be tough – after all, there are still authors who work solely on paper.

So, the benefits to using censhare were communicated to the business clearly and with tangible use cases and success scenarios. Employees could envisage how the system was going to impact their output, with one senior project manager saying after its implementation that, if she hadn’t had the system, one of her titles could never have been produced.

Another benefit of the implementation was its incrementality. It was installed in phases, first using the DAM to store and manage artwork. The next phase was about turning censhare into the company’s workflow management system and finally, the last phase was to integrate it with the company’s existing Klopotek ERP system.

Transforming with the Change

One of the critical parts of the implementation process was the realization that the remit of the project management team changes over time. At the outset, it was a technology research team, finding the best solution and matching it to the company’s needs. But once that decision was made, they became change agents, in charge of educating the wider organization about the software’s benefits and encouraging people to use it.

Today censhare is controlling around 100 projects and is used by roughly the same number of people, half inside the company and half by external suppliers.

But these three phases are by no means the end of the process. The project team is training more external vendors to use censhare as well as adding in more data that will help the company be compliant with federal regulations regarding accessibility.

To learn in more depth how FA Davis is using the censhare and the efficiencies that the system has introduced, read the full case study here .

The implementation of censhare for all campaigns and channels has brought extreme increase in efficiency and falling costs for Vitra.

Publisher Gets A Healthy Boost

F.A. Davis is saving money and streamlining the production of its healthcare books with censhare.

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Morag Cuddeford-Jones Morag Cuddeford-Jones

Morag has been a marketing journalist and editor for 20 years but is still trying to convince herself that she doesn’t look it. She came to journalism after a brief flirtation with the music and entertainment industry, which ended when she discovered that she nurtured a passionate dislike of any tunes not produced in 1985.

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